When’s The Best Time to Book Your Office Holiday Party?

By August 28, 2019Corporate Events
Coworkers talking at office holiday party in Toronto.

There’s nothing like celebrating the end of the year like a festive office party. It’s a great way to let loose with your coworkers, celebrate your wins over the last year and show your team some employee appreciation. Most importantly, it allows you to finish the year with a bang and head into the next one with a team that’s more united than ever.

Now, going to the party is easy, planning it — not as much. If the budget allows for it, it’s always better to host big company events outside of the office, which means if you’re hosting a holiday party in Toronto, you’ll definitely want to book a venue for your work team.

When’s the best time to book your holiday party? As soon as you know you’re going to be hosting one, or approximately 3-6 months in advance. The timing greatly depends on the demand of the venue and the city you live in, as some may require as much as 6+ months notice.  Because it’s one of the busiest times of the year, venues get snatched up fairly quickly especially for locations that are central and easily accessible by public transit.

Perks Of Booking Your Holiday Party Early

So you’re confident you’re going to be hosting a holiday party, but not quite sure if you should book now or or a couple weeks or months down the line. Here are three reasons why you should book your venue sooner, rather than later.

Additional Event Planning Time

Booking a venue is sometimes the hardest part about organizing any event. The sooner you get that out of the way, the sooner you can move onto other important tasks such as invites, catering and entertainment. It will also give you more time to brainstorm how you want the party to play out. It can include musical performances, keynote speakers, team building games or just about anything that comes to mind. Once you have a location to anchor your holiday party in Toronto, the easier it will be to get the rest of your planning done.

Discounted prices are typically offered to those who book their holiday party venue early in the year.
Discounted Venue Prices

The holiday season is a busy time of year for anyone involved in the event industry, including the venues themselves. If you keep your eyes peeled, venues will typically offer discounted venue prices earlier in the year to help incentivize early holiday party bookings. Some packages may even come with bonuses such as discounted catering or bar services. Not only will this help you save money and keep event planning costs low, it will also give you the chance to avoid the venue booking rush when everyone is trying to find a space weeks leading up to party season.

RSVPing Guests

The holidays are a busy time of year for just about everyone, with holiday parties starting as early as mid November and going straight through December. Your colleagues will likely be receiving invitations by friends, family and colleagues so their calendars will fill up quickly. The later you announce your office holiday party, the greater the chances that it’ll conflict with other events in your employees schedules. People tend to commit to parties they receive invites to first, so if you’re late to the game, the greater the chances are that members of your team will have to decline your invitation. And who wants an empty party? No one.

In order to avoid this, book your venue earlier in the year and send the event date to your coworkers so they can block it off on their calendars and commit to attending the party. The more the merrier — that’s the secret sauce to any successful jam, which is why you want to give your coworkers the opportunity to go by giving them sufficient notice.

The earlier you confirm a date for your office holiday party, to earlier your employees can RSVP.
If you’re looking for a venue that will blow your guests out of the water, contact the event planning experts at Love Child Social. They’ve hosted just about every type of event possible — from corporate events, panels, workshops, product launches, music showcases and countless of holiday parties. Their space is truly versatile for any type of event you have in mind — from casual get togethers to seated dinners, they’ve done it all! In order to make it a night to remember, their experienced event staff will do everything possible to help bring your ideas to life, all you have to do is ask. Contact them today and get your holiday party booked now!

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