Picking the right venue for your next corporate event is key to ensuring its success. For years, event planners settled with booking dull and stuffy venues at hotels or conference halls, but those days are long gone! Today planners are opting for more creative and innovative spaces to help host unforgettable parties and networking events that’ll have attendees talking for weeks following.
Not only do venues set the tone for your event but they’re also a reflection of your company’s brand, so you want to make sure you strike a perfect match between the two. If you’re on the hunt for the right space for your next corporate event in Toronto, here are five things to consider before signing off on that booking.
When you’re scouting out event spaces for your next corporate event, one of the most important things to consider is the location. Think about the people you’re going to invite — where are most of them located? Unless you’re hosting some sort of retreat outside city limits, you want to pick a venue that has a central location so it’s easy for your guests to get to from home or work. Making sure that it’s accessible by public transportation or has ample parking space are also key things to consider.
Depending on the type of corporate event you’re throwing, you want to make sure that it all flows and venue layout is crucial in helping ensure that execution is seamless. Consider the activations you want to throw and make sure that the space you’re looking at has a suitable layout. For example, if you need a registration table for sign-in, stage for a panel or bar set-up to provide refreshments for guests — you want to make sure the venue layout is conducive to all those elements.
When it comes to venue spaces, size matters! Even in the early stages of planning, event planners will have a rough idea of what their attendance will be like and that needs to be top-of-mind when picking out a venue. This is also important as venue spaces have maximum capacities for safety and fire code reasons.
When picking out a venue, you want to make sure you strike a balance between the size of the space and the number of guests attending. For example, if you know 100 people are expected to attend your event, you don’t want to book a venue fit for 500 as the space will just look empty. Same goes the other way — booking a space that can accommodate 100, while your guestlist is 200 can make your party feel overcrowded and uncomfortable. Be sure to find a happy medium to ensure that guests have the best time.
After figuring out the type of corporate event you’re throwing, you’ll want to write down all the things you’ll need to help pull it all together. Some venues will include all these services and amenities on-site, while others may not which means you’ll have to outsource those services with another company, an additional cost to you. Some things include technical support, a set-up and cleaning crew, and in-house catering.
Vibe & Ambiance
Walking into an event space is like meeting someone for the first time — you have just a few seconds to make the right impression. As we mentioned earlier, a venue can really set the tone for an event which is why event planners are opting for more innovative spaces.
When you’re researching options, take special note of the decor of the space, the architecture and the furniture that you’ll have available to you. If these three things match up with what you’re going for, there’ll be little work for you to do with the space. If some of the decor and furniture doesn’t quite fit with your theme, you can swipe it out for pieces that you rent out. But if the actual feel of the space doesn’t match the vibe you’re going for at all, it’s probably best to move onto a different space. The last thing you want is the atmosphere to kill the party’s vibe.
If you’re on the hunt for a venue space for your next corporate event in Toronto, contact the talented team at Love Child Social today. Their versatile space has hosted some of the biggest parties and corporate events in the city thanks to their cool, customizable layout and central downtown location. Find out how they can bring your corporate party to life!